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In today’s scene of action, Linux system contains the largest member list, similar to the way Microsoft characterizes with your desktop computers. It’s a given that more than the time, A linux systemunix has grown its popularity aggressively. At the moment, you will find there’s growing sales of Linux knowledgeable experts, nobody take pleasure in superior products and services, including higher shell out provides, profession enhances and also price from the group and so on.

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Red Hat teaching have been growing immensely in recent times; numerous organizations are selling upon-internet site teaching courses regarding groupings. There are many choices wherever individuals could also union these types of education classes. There are lots of understanding methods.

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PowerPoint courseware as an auxiliary teaching software, it should be used to reach teaching purpose for the purpose, should avoid the heavy form light content of unhealthy phenomenon. The form is for servicing content, should according to the teaching contents to design PPT courseware. In the application of multimedia courseware, should according to the teaching contents to optimize design, and on the performance forms the cognitive law with students. If the main energy in the form of teaching, and the result is a new class, and actual effect is go light. Only enrich the content and the form of perfect combination, can we truly achieve the instruction knowledge, to mobilize students’ enthusiasm, improve the teaching environment purpose.

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Courseware design should notice the feedback. Scientific teaching design requires teachers to pay attention to how to teach, more emphasis on the students how to learn. Therefore, the teacher in the courseware design’s process, should bring into full play the multimedia feedback accurate, timely characteristic, making courseware has the function of the students study tracking, so that teachers get effective feedback information, and thus more rationally adjust the teaching program.

PowerPoint multimedia is using a computer to text, images, graphics, animation, audio, video and so on many kinds of information of the integrated treatment of the computer application technology, using PPT PowerPoint multimedia work to the education, the more it is beneficial to the development of new modern education. Our education as a basis of education workers on a line, is also in constant exploration to the modern PowerPoint multimedia education role in promoting, and gradually improve the auxiliary PowerPoint multimedia teaching means, for the foundation education of modern development offer an own strength. The junior high school is combined with information technology to talk about my PowerPoint multimedia assisted teaching advantages to the understanding of the use of PowerPoint multimedia teaching, and the problems and countermeasures, but when use the PowerPoint for teaching, when making PPT slideshow, we can also convert PowerPoint to video files and play it automatically.

Using PowerPoint multimedia teaching can increase the capacity of teaching and improve teaching efficiency.

Use PPT, students still have to take notes, should understand that the benefits of lecture notes written, the teacher can also agreed with the students, each chapter PPT to made this chapter to copy homework to them. Be like again, combined PPT and blackboard writing, bring their own advantages; Use PPT the document “from the definition animation” change “click the button jumped out of a whole page” situation, so that the students don’t scare, don’t lose the confidence of the written down; Use “links” and the header and tip the context. Using PPT, understanding should guide students to make notes, a way will grope out.

The PowerPoint multimedia teaching can quickly put the curriculum resources appeared in front of the student, which can save a lot of time, teaching blackboard writing, and can make the teacher teach more knowledge, to a certain extent, increased the capacity of the class, and can obtain a better teaching effect. For example: teach the history of computers “, “the world’s first computer”, “four generation computer” and “super computer” three content with PowerPoint slides made both texts, class, the teacher in computers and projector and other PowerPoint multimedia equipment in the slides explain to the content of the projection screen timely, students directly from the screen for more comprehensive, intuitive knowledge, this increases the capacity of classroom teaching, improve teaching efficiency, also aroused the enthusiasm of student’s study.

ppt teaching

In the PowerPoint multimedia assisted teaching, accurately grasp the use of PowerPoint multimedia of good opportunity, deal with a lot of media and blackboard, the chalk, ordinary teaching apparatus, language expression and the relationship between the traditional teaching method, want to have the appropriate lectures, blackboard writing, the teachers and students interact and reflection learning process. In the application of PowerPoint multimedia courseware, want to consider how to give full play to the comprehensive the combination of a variety of media function, the flexibility to call figure, words, sound, like with the teaching information, and to strengthen the man-machine interaction between function, stimulate students’ thirst for knowledge, the students’ attention to the teaching content come up, deepen understanding of knowledge and master, in order to get the best teaching effect.

PowerPoint multimedia teaching is the traditional teaching foundation increased the special tools of the PowerPoint multimedia teaching; it can’t give up all of the traditional teaching method. Therefore, the use of PowerPoint multimedia teaching assistant first is to understand this class to use the PowerPoint multimedia purpose; The use of PowerPoint multimedia courseware can let the student teaching content more easy to understand and master; Still need to adopt what traditional teaching method combined. Then, according to the teaching contents and teaching aim, teaching object characteristics of elaborate design the PowerPoint multimedia teaching process. Why need to convert PDF to PowerPoint? Microsoft PowerPoint slides are frequently used in presentations as a reference point for the speaker. While pages in a PDF file may be relevant to use in a PPT presentation, the original source material might not be available. Now you can easily create PowerPoint to flash files with a PDF to PowerPoint Converter software’s help.

PowerPoint multimedia applications in the basic education teaching, can make the effect of classroom teaching and the teaching quality be remarkably improved, but also make the main part of college students get a greater degree of the play, but when use PPT PowerPoint multimedia, there are also some undeniable problems. To recognize and timely paid attention to the problems in the teaching practice, and can play PPT PowerPoint multimedia huge advantage, make PowerPoint multimedia work better for teaching services.

I am currently engaged with mentoring some young technology start-up businesses.  What strikes me about these companies is that they spend the majority of their time utilising their skills to deliver their product.  They are agile, knowledgeable and very hungry to succeed and to create.

When do they find time to “learn” new emerging technologies?  They seem to have learnt it “on the fly” as they go along – such is the pace of technology at the moment.  With cloud computing, mobile computing and social media now becoming the current “bubble”, I realised just how easy it is for anyone in IT to become out of date quite rapidly.

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There is an old saying which says “use it or lose it” and I will add “use it, grow it and keep your eyes open to what is happening around you, always”.   In this process we must keep learning.

Stopping learning, even for a few months or a whole year can make a huge difference.  It is like being having a motor car – use it regularly and it works fine (sure it may need a little maintenance), but leave it parked outside for a year unused and the battery will be flat, tires a bit softer, oil a bit tired, the gas will have lost its vitality etc.  (Of course it does depend on where you park it – it may not even be there when you return!)

Learning is the same, especially in IT (and most other professions – like medicine, law, tax etc) we need to keep up to date, and even a few months “out of the game” will render us less sharp, and left with an uphill battle if we want to regain our status.

If “IT” is our career, then we need to learn on a regular basis, via personal learning, e-learning, books, attending classes, or as I am realising, by working with very sharp entrepreneurs who are leveraging the three technology areas listed above without even breaking into a sweat.

What are your experiences of keeping yourself in the best shape you can?

You can use a wireless network (WLAN) to share Internet access, files, printers, game consoles, and other devices among all the computers in your home. After you’ve completed the initial wireless router setup and added your computers and devices to the network, you can use your home network to surf the web or to play online games—whether you're sitting in your living room or relaxing in your backyard.

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It's easier than ever to set up a wireless network, especially now that Internet access and routers (like Linksys wireless routers and D-link wireless routers) have become widely available.

What you’ll need to set up your wireless network
An operating system that supports wireless networking
The Windows 7 operating system fully supports wireless networking. For Windows Vista users, we recommend installing Windows Vista Service Pack 2 before setting up your wireless network. For Windows XP users, we recommend installing Windows XP Service Pack 3. Use Windows Update to check whether you need the service pack and to install it. Click the Start button, click All Programs, click Windows Update, and then click Check for updates. Although the service packs for Windows Vista and Windows XP are not required for wireless networking, they can make things much easier and can help protect you against hackers, worms, and other Internet intruders.
A broadband (DSL or cable) Internet connection
To set up a wireless network, you need a broadband or high-speed Internet connection (not a dial-up connection) provided by an Internet service provider (ISP), usually for a monthly fee. Two common broadband technologies are Digital Subscriber Line (DSL) and cable technology. These require a DSL modem or a cable modem (often provided by your ISP). After you have an ISP and a modem, you're ready to connect to the Internet.

Set up a new connection to the Internet:
Windows 7 and Windows Vista
Windows XP
A wireless router, a DSL modem, or a cable modem with built-in wireless networking support
The router converts the signals coming across your Internet connection into a wireless broadcast, sort of like a cordless phone base station. Newer DSL and cable modems come with integrated wireless networking capability and are called modem routers. If the modem router you received or purchased from your ISP already has wireless capability built in, you do not need to purchase a separate wireless router. Just follow the instructions provided by your ISP for activating your wireless connection.

If you do need to purchase a wireless router, be sure that you buy a wireless router and not a wireless access point. The Linksys router is a popular router for wireless networks because it’s simple to set up. There are many routers to choose from, for example:

Linksys wireless routers
D-Link wireless routers
Cisco wireless routers
ASUS wireless routers
While you're looking for a wireless router or other wireless equipment in stores or on the Internet, you might notice that you can choose equipment that supports four different wireless networking technologies: 802.11a, 802.11b, 802.11g, and 802.11n. We recommend 802.11g (Wireless-G) or 802.11n (Wireless-N) because they offer excellent performance and are compatible with almost everything.

NOTE: If you do not want to buy a wireless router or if you want to connect computers or devices temporarily for a specific purpose, like sharing devices or games, you can set up a temporary wireless network without a router. This is called an ad hoc network.

Set up an ad hoc network:
Windows 7
Windows Vista
Windows XP
A computer with built-in wireless networking support or a wireless network adapter
If you have a newer computer, you may already have built-in wireless capabilities. If this is the case, you don’t need a wireless network adapter. Here’s how to check whether your computer has wireless support installed:

Windows 7 and Windows Vista

Windows XP

If your desktop or laptop computer does not have built-in wireless support, you need to purchase a network adapter to wirelessly connect your computer to your wireless router. If you need an adapter for a desktop computer, buy a USB wireless network adapter. If you have a laptop, buy a PC card-based network adapter. Make sure that you have one adapter for every computer on your network.

NOTE: To make setup easy, choose a network adapter made by the same vendor that made your wireless router. For example, if you find a good price on a Linksys router, choose a Linksys network adapter to go with it. To make shopping even easier, buy a bundle, such as those available from Linksys, Actiontec, D-Link, Netgear, Microsoft, and Buffalo. If you have a desktop computer, make sure that you have an available USB port where you can plug in the wireless network adapter. If you don't have any open USB ports, buy a USB hub to add additional ports.

A copy of your router setup instructions
Before you begin setting up your wireless network, it’s a good idea to make sure that you have the copy of the setup instructions provided by the router manufacturer or your ISP. If you do not have a copy, visit the manufacturer’s website for get instructions on how to set up your router. All routers vary, and you may need to consult the instructions to set up your wireless network using your specific router.
Shopping list

Shop for a wireless router
Shop for a computer with built-in wireless networking support
Shop for a wireless network adapter
After you have everything you need, follow these five steps to set up your wireless network.

1. Connect to the Internet
Make sure that your Internet connection and your DSL or cable modem are working. Your wireless network depends on this connection.

2. Connect your wireless router
These are the steps for connecting a stand-alone wireless router to your DSL modem or cable modem. If you have a modem router, follow your ISP’s instructions for connecting your network.

Since you'll be temporarily disconnected from the Internet, print these instructions before you go any further.

First, locate your cable modem or DSL modem and unplug it to turn it off.

Next, connect your wireless router to your modem. Your modem should stay connected directly to the Internet. Later, after you've hooked everything up, your computer will wirelessly connect to your router, and the router will send communications through your modem to the Internet.

Next, connect your router to your modem:

Note: The instructions below apply to a Linksys wireless router. The ports on your router may be labeled differently, and the images may look different on your router. Check the documentation that came with your equipment for additional assistance. Or do a Bing search on “[your manufacturer/model] wireless router setup” to find images and instructions.

If you currently have your computer connected directly to your modem: Unplug the network cable from the back of your computer, and plug it into the port labeled Internet, WAN, or WLAN on the back of your router.
If you do not currently have a computer connected to the Internet: Plug one end of a network cable (included with your router) into your modem, and plug the other end of the network cable into the Internet, WAN, or WLAN port on your wireless router.
If you currently have your computer connected to a router: Unplug the network cable connected to the Internet, WAN, or WLAN port from your current router, and plug this end of the cable into the Internet, WAN, or WLAN port on your wireless router. Then, unplug any other network cables, and plug them into the available ports on your wireless router. You no longer need your original router, because your new wireless router replaces it.

Next, plug in and turn on your cable or DSL modem. Wait a few minutes to give it time to connect to the Internet, and then plug in and turn on your wireless router. After a minute, the Internet, WAN, or WLAN light on your wireless router should light up, indicating that it has successfully connected to your modem.

3. Configure your wireless router

Using the network cable that came with your wireless router, you should temporarily connect your computer to one of the open network ports on your wireless router (any port that isn't labeled Internet, WAN, or WLAN). If you need to, turn your computer on. It should automatically connect to your router.

Next, open Internet Explorer and type in the URL or address to configure your router.

NOTE: Do this on the computer that you are using to set up your wireless network. The computer automatically links you to the router’s page. If you type the router’s URL on a different computer, typing the address in the navigation bar will not take you to your router’s configuration page.

On the router configuration page, you might be prompted for a password. The address and password you use varies depending on what type of router you have, so refer to the instructions included with your router or on the manufacturer’s website.

For quick reference, this table shows the default addresses, user names, and passwords for some common router manufacturers. If the address is not listed here, you can read the documentation that came with your router or go to the manufacturer's webpage to find it. There may be multiple website addresses you can use.

Router
Address
Username
Password
3Com

http://192.168.1.1

admin
admin
D-Link

http://192.168.0.1

admin
admin
Linksys

http://192.168.1.1

admin
admin
Microsoft Broadband

http://192.168.2.1

admin
admin
Netgear

http://192.168.0.1

admin
password
Actiontec

http://192.168.0.1

username
password
Internet Explorer shows your router's configuration page, along with the modem IP address and other information. Most of the default settings should be fine, but you need to configure three things:

Your wireless network name, known as the SSID. This name identifies your network, and it appears in a list of available wireless networks. You should change the default SSID that your ISP provided and give your network a unique name that none of your neighbors are using. This helps you identify your network, and it can help keep your wireless network secure by preventing it from overlapping with other wireless networks that might be using the default SSID.
Wi-Fi Protected Access (WPA or WPA2), which can help protect your wireless network. It’s important to help secure your wireless network by setting up a network security key, which turns on encryption. With encryption, people can't connect to your network without the security key, and all information sent across your network is encrypted so that only computers with the key to decrypt the information can read it. This can help prevent attempts to access your network and files without your permission. Wi Fi Protected Access (WPA or WPA2) is the recommended wireless network encryption method. Wireless encryption (WEP) is not as secure. Windows 7, Windows Vista Service Pack 2, and Windows XP Service Pack 3 support WPA2.

When you set up most routers (stand-alone routers and modem routers), you are asked to provide a pass phrase that the router uses to generate several keys. Make sure that your pass phrase is unique and long (you don't need to memorize it). Some routers and modem routers now come with a function called Quick Security Setup (or QSS) that automatically issues you a key when you press a button on the router.

Be sure to keep a hard copy and a digital copy of your network security key and pass phrase, in case you lose or misplace them. You can recover a lost network key or reset it on your router, but these are complicated processes that are different for every router and they sometimes entail setting up your network again.
Your administrative password, which controls your wireless network. Just like any other password, it should not be a word that you can find in the dictionary, and it should be a combination of letters, numbers, and symbols. Be sure to save a hard copy and a digital copy of this password, too, because you'll need it if you ever have to change your router's settings.
The exact steps you follow to configure these settings will vary depending on the type of router you have. After each configuration setting, be sure to click Save Settings, Apply, or OK to save your changes.

Get more help making your network secure.

Now, before connecting your computers and devices to the network, you should disconnect the wireless network cable from your computer.

4. Connect your computers, printers, and other devices to the wireless network
You can connect multiple computers, printers, and many other peripheral devices, such as an Xbox, Xbox 360, TV, cell phone, iTouch, or iPad, to your network. Before you connect them to your network, make sure that the computer or device you want to add has built-in wireless networking or a network adapter. Many newer devices have built-in wireless capability. If the computer or device you want to add does not have built-in wireless network support, plug the network adapter into your USB port and place the antenna on top of your computer (in the case of a desktop computer) or insert the network adapter into an empty PC card slot (in the case of a laptop). Windows automatically detects the new adapter and may prompt you to insert the CD that came with your adapter. The on-screen instructions guide you through the configuration process.

Use the following links to find step-by-step instructions for adding your specific computer or device to your network using your operating system. There are instructions for each operating system, and they show you how to automatically or manually add wired (Ethernet) or wireless computers and how to add computers running Windows 7, Windows Vista, or Windows XP. There are also instructions for adding printers and both wired and wireless devices.

Windows 7
Windows Vista
Windows XP
Use Windows XP to join a network
Add a Windows XP-based computer to your network
Windows XP: Add an Xbox or Xbox360 to your network
5. Share files, printers, and more
Now that your computers and devices are connected, you can begin sharing files, printers, games, and much more. One of the top reasons for setting up a home network is to share a printer. Another is to share files. The steps for doing this, however, aren’t always obvious, so here are instructions to get you started:

Share a printer

Windows 7
Windows Vista
Windows XP
Share files
Windows 7
Windows Vista
Windows XP
File and printer sharing with Windows XP, 2000, 98, ME, and NT 4.0
File and printer sharing: Frequently asked questions
Windows 7
Windows Vista
Windows XP
Troubleshooting
After your wireless network is set up, Windows can help you troubleshoot network connection problems.

Windows 7
Windows Vista
Windows XP
Get more help setting up, securing, and using a wireless network:

Windows 7
Windows Vista
Windows XP

I've been using Windows Vista for several months now, first testing it and then writing my book, Breakthrough Windows Vista. Now I'm running the final version on my computer. The first thing you'll notice about Windows Vista is the new Aero interface. It's more polished than previous versions of Windows, and it also makes it easier to focus on your work. But aside from the user interface, there are several cool new features that my family and I use regularly. Once more people start using it on a widespread basis, there will be others like me saying, "Wow. An operating system can do this?"

Windows Vista can help you do a lot of things—new tools to help you organize, store, and edit your music and photographs are just two examples of how you can use the new operating system. In this article, though, we'll discuss four ways that my family and I have already started to take advantage of Windows Vista at home.

Stay in touch with Windows Sidebar
If you have ever wished for a place on your desktop to organize and manage all the information you need, your wish has come true. Windows Vista offers the Windows Sidebar, a vertical bar on your desktop that holds information such as weather, news headlines, a calendar, and all sorts of other things that can be added. On my Windows Sidebar, I have a notepad to make notes to myself, a small calendar so I can see the date, local weather so I know whether or not to bring the dog in from the cold, a clock to tell me when it's time to stop working, and a newsfeed so I can stay in the loop with the outside world. Having exactly the information that I want and need at a glance saves me a lot of time. I don't have to search in multiple areas to find it, because it's already there.

The Windows Sidebar can be customized to meet your needs, and can stay behind of or in front of open programs on your desktop.

Windows Sidebar uses gadgets to provide this information. A right-click on Windows Sidebar lets you add gadgets from an online gadget gallery, where you can also add other things such as a slide show, stock ticker, or contacts book. You can add a gadget for almost anything you can think of—radio stations, wind speed, feng shui, you name it. You just decide on the gadgets that you want to display and the information automatically updates as long as you're connected to the Internet.

Find what you need with Instant Search
Despite all the cool things in Windows Vista, the new Instant Search feature may just be my favorite. It's really a new approach to accessing programs, documents, accessories, email, and system tools on your computer—plus searching the Internet.

To access this feature, click the Start button. You'll see the Instant Search box at the bottom of the dialog box. To search your computer for a file or program, just type the name or part of the name. Almost instantly, the dialog box will fill with anything that matches that name—and the matches will be grouped for you into Programs, Files, and Communications. (Other groupings can appear depending on the search involved.) The figure below shows a search for the word "snag"; you can see how the search function grouped all its findings for me.

Instant Search instantly locates items on your computer and network, plus lets you conduct Internet searches.

Another useful aspect of Instant Search is its ability to do Internet searches without the use of a browser. Just type the word or phrase you're seeking on the Internet into the box, and select the Search the Internet option just above the Instant Search box. A browser will open with results from the Microsoft Live Search engine. The results of your search will appear on the page just as if you had accessed the Internet through a browser.

Get organized with the multi-person Windows Calendar
If you have anyone else in your life to keep track of, Windows Calendar is going to be right up your alley. This calendar is built in to Windows Vista and has automated integration features that make it truly easy for multiple people to use. It works like any other calendar program from Microsoft (you can create appointments, tasks, reminders, etc.), but the integration aspect allows you to create multiple calendars that can show you appointments and tasks side by side in one view.

Each person in your family creates a calendar and chooses a color code for it. If, for example, you want to compare calendars to see who can pick up your son from football practice, you can select the individual calendars you want to see. Like in the image below, each of those calendars appear in one simple view. The color coding shows you who is doing what at a particular time. You can launch Windows Calendar from the Instant Search box by typing "Calendar."

Windows Calendar can integrate multiple calendars into one view for you.

Keep an eye on your kids with Parental Controls
Worried about how much time your kids spend on the computer or the Internet? Nervous about the type of games and programs that they download? Rest easy: Windows Vista Parental Controls let you set limits on how long your children can access the Internet, the number of hours they can spend on the computer in general, and which games they can play or programs they can run. This feature even gives you activity reports so you can see at a glance which websites your kids have visited, as well as which files they have downloaded off the Internet.

You can turn on these controls by opening Parental Controls through the Instant Search box. Select the user that you want to apply the controls to, and the window shown in the figure below will appear. In a point-and-click manner, you select the restrictions that you want. Your child can always request permission to access a blocked item, by the way, but you have the final approval.

Parental Controls can help you control what your child sees and uses on the Internet, as well as limit time spent on the computer.

Windows Vista truly does offer a lot to home users. I've found myself using more features in this operating system than I have with any other. Give a try—you'll be pleasantly surprised at how easy and intuitive it is to use.

Do you have an effective way to process and organize your email so that you can get to an empty Inbox on a routine basis? If you have lots of email in your Inbox (we know people with as many as 7,000 messages), you might want to rethink your processing methods. Really, it is possible to empty your Inbox. The key is to evaluate how you are processing and organizing your email and then make some changes.

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No doubt you've opened an email and thought, "Hmmm, not sure what to do with this. I'll deal with it later!"—and promptly closed the message. If you do this over and over again, it doesn't take long to end up with several hundred—or even several thousand—messages in your Inbox.

Developing a new approach to processing your Inbox can help you to gain more control, improve your response time, and keep up with critical actions and important information.

This article covers four key factors that can help you process your email more efficiently.

1. Set up a simple and effective email reference system
The first step toward an organized Inbox is understanding the difference between reference information and action information.

Reference information is information that is not required to complete an action; it is information that you keep in case you need it later. Reference information is stored in your reference system—an email reference folder or your My Documents folder, for example.
Action information is information you must have to complete an action. Action information is stored with the action, either on your to-do list or on your Calendar.
Most people receive a considerable amount of reference information through email. Sometimes as much as one-third of your email is reference information. So it is essential to have a system that makes it easy to transfer messages from your Inbox into your email reference system—a series of email file folders where you store reference information to ensure you have easy access to it later. Learn more about setting up a reference system.

After you take care of filing your reference information, you can use the next three steps to handle the email that you have to do something with—your action information.

2. Schedule uninterrupted time to process and organize email
How many times are you interrupted every day? It's nearly impossible to complete anything when you allow constant interruptions from the phone, people stopping by your house, and instant messaging. So it's critical that you set aside uninterrupted time to process and organize your email.

Many email messages require you to make a decision. The best decisions require focus, and focus requires uninterrupted attention. Establish a regular time each day to process your email so that you can empty your Inbox. Of course, you can scan your email during the day for urgent messages or requests.

Book yourself a recurring appointment for an hour a day to process email, and mark that time as "busy." During that hour, don't answer the phone or take interruptions, and work only on processing your Inbox.

At first, keeping these appointments will take discipline, but over time, the discipline becomes habit. And after you completely empty your Inbox, you'll see the value of this one hour a day and you'll stick to it like glue.

Microsoft Outlook 2010 makes it easier to keep this email appointment and to process your inbox.

Conversation view in Office 2010 enables you to organize email folders by date and conversation, When Conversation view is turned on, messages that share the same subject appear as conversations that can be viewed as expanded or collapsed, helping you to quickly review and act on messages or complete conversations.

Also, improved search tools in Office 2010 make it easier to narrow your search results by using criteria, like sender or subject keywords, and other information, such as attachments. The Search Tools contextual tab includes a set of filters that efficiently focus your search to isolate the items that you want. For more information, see Find a message or item by using Instant Search.

Instant Search in Outlook 2010 provides many ways to search your email for specific messages.

3. Process one item at a time, starting at the top
When you sit down to process your email, the first step is to sort it by the order in which you will process it. For example, you can filter by date, by subject, or even by the sender or receiver of the email message. In Outlook 2010, on the View tab, in the Arrangement group, click the arrangement option you want.

From the View tab, you can filter your email by date, category, sender or receiver, and more.

You can also change the arrangement directly from your Inbox. To display the list of options, under the Search box, right-click the Arrange By: box.

The Arrange By: box in your Inbox gives you convenient access to even more options to arrange your messages.

Tip:  If you use Outlook 2010, enable the reading pane (called the preview pane in Outlook 2007) so that you can view your messages without having to open them. To enable the reading pane, on the View tab, in the Layout group, click Reading Pane. To enable the Outlook 2007 preview pane, on the View menu, click AutoPreview.

Resist the temptation to jump around in your Inbox in no particular order. Begin processing the message at the top of your Inbox and only move to the second one after you've handled the first. This can be hard at first, when you might have thousands of messages in your Inbox. But as you reduce the number of messages over a few sessions, eventually you'll get to the point where you can process the 60–100 messages you get every day and regularly get your Inbox down to zero.

4. Use the "Four Ds for Decision-Making" model
The "Four Ds for Decision-Making" model (4 Ds) is a valuable tool for processing email, helping you to quickly decide what action to take with each item and how to remove it from your Inbox.

The expanded Ribbon in Office 2010 is designed to help you quickly find the tools that you need to complete your tasks. Features are organized in logical groups collected together under tabs. You can also customize the Ribbon to include tabs that you personalize to match your own personal style.

The expanded Ribbon in Outlook 2010 replaces Outlook 2007 menus, giving you easy access to tools on conveniently organized tabs.

The Quick Steps feature, new in Outlook 2010, speeds up managing your email even more. This feature enables you to perform the multi-stepped tasks you use most often, such as moving email to a specific folder or moving a message and replying to it with a single click. The Quick Steps gallery includes buttons for one-click file and flag, sending messages to a group, and other popular commands. For more information, see Automate common or repetitive tasks with Quick Steps.

The Quick Steps feature turns your most frequent tasks—whether forwarding messages to others or copying messages to a specific folder—into a one-click operation.

Tip Learning a few basic keyboard shortcuts in Outlook 2010 can make performing these tasks even easier and faster. Read the MSDN Blog on keyboard shortcuts for Outlook 2010.

Decide what to do with each and every message
How many times have you opened, reviewed, and closed the same email message or conversation? Those messages are getting lots of attention but very little action. It is better to handle each email message only once before taking action—which means you have to decide what to do with it and where to put it. Under the 4 Ds model, you have four choices:

Delete it
Do it
Delegate it
Defer it
Delete it
Generally, you can delete about half of all the email you get. But some of you shudder when you hear the word "delete." You're hesitant to delete messages for fear that you might need them at some point. That's understandable, but ask yourself honestly: What percentage of information that you keep do you actually use?

If you do use a large percentage of what you keep, your method is working. But many of us keep a lot more than we use. Here are some questions to ask yourself to help you decide what to delete:

Does the message relate to something meaningful you're currently working on? If not, you can probably delete it. Why hang on to information that doesn't relate to your main focus?
Does the message contain information you can find elsewhere? If so, delete it.
Does the message contain information that you will refer to within the next six months? If not, delete it.
Does the message contain information that you're required to keep? If not, delete it.
Outlook 2010 helps you get rid of the “noise” in your Inbox by providing two new commands: Ignore Conversation and Clean Up Conversation. If a conversation is no longer relevant, you can prevent additional responses from appearing in your Inbox. The Ignore command moves the whole conversation and any future messages that arrive in the conversation to the Deleted Items folder.

Easily delete an entire conversation so that no new responses to it will appear in your Inbox.

When a message contains all the previous messages in the conversation, you can click Clean Up to eliminate redundant messages. For example, as people reply to a conversation, the response is at the top and the previous messages in the conversation are below. Use the Clean Up command to keep only the most recent message that includes the whole conversation. For more information, see Use Conversation Clean Up to eliminate redundant messages.

Cleaning up your conversations makes it easier to stay focused on the task being discussed.

Do it (in less than two minutes)
If you can't delete it, then ask yourself, "What specific action do I need to take?" and "Can I do it in less than two minutes?" If you can, just do it.

There is no point in filing an email or closing an email if you can complete the associated task in less than two minutes. Try it out—see how much mail you can process in less than two minutes. I think you will be extremely surprised and happy with the results. You could file the message, you could respond to the message, or you could make a phone call. You can probably handle about one-third of your email messages in less than two minutes.

Office 2010 helps you respond to email messages faster. You can view the availability of a person and instantly reach out to them using a variety of communication methods—all on a new easy-to-access contact card. You can even customize the context menu of the contact card to include tasks you perform most often, saving you more time.

Delegate it
If you can't delete it or do it in two minutes or less, can you delegate it?

If you can delegate it, do so right away. You should be able to compose and send the delegating message in about two minutes. After you delegate the action, delete the original message or move it into your email reference system.

Defer it
If you cannot delete it, do it in less than two minutes, or delegate it, the action required is something that only you can accomplish and that will take more than two minutes. Because this is your dedicated email processing time, you need to defer it and deal with it after you are done processing your email. You’ll probably find that about 20 percent of your email messages have to be deferred.

There are two things you can do to defer a message: Turn it into an actionable task, or turn it into an appointment. When you're using Outlook, you can defer emails that require action by dragging the messages to your Task List to turn them into tasks. Name the task to clearly state the required action so that you don't have to reopen the email message. The result is a clearly defined list of actions on your Task List that you can prioritize and schedule to complete on your Calendar. Or you can turn the message into a meeting request by dragging it to your Calendar.

Tip: Use the To-Do Bar in Outlook 2010 and Outlook 2007 to drag an email message from an email folder to a date on your Calendar or to your Task List. On the View tab, in the Layout group, click the To-Do Bar. When the bar appears, drag the message to your Calendar or to your Task List. This copies the message to the new location; it doesn’t move it out of the original mail folder, so you’ll still be able to find what you need.

Use the 4 Ds model every day
Using the 4 Ds model on a daily basis makes it easier to handle a large quantity of email. Our experience shows that, on average, people can process about 100 email messages an hour. If you receive 40 to 100 messages per day, all you need is one hour of uninterrupted email processing time to get through your Inbox. Our statistics show that of the email you receive:

50 percent can be deleted or filed.
30 percent can be delegated or completed in less than two minutes.
20 percent can be deferred to your Task List or Calendar to complete later.
Of course, if you have a backlog of hundreds of messages, it will take time to get to the point where your daily routine keeps you up to date. It's important to get that backlog down, so I would suggest setting blocks of time aside to work through it. Then, you can really enjoy processing your messages every day using the 4 Ds.

For most people, templates are the poor cousin of computer applications. They’re overlooked altogether, ignored as boring, or thought to be good only for the occasional party invitation. But templates are valuable workhorses that can save time and add style to your personal, school, and work life.

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Using templates can help you avoid the frustration of the blank page, build study skills, make your documents impressive and appealing, express your creativity, and much more. All you have to do is select an appropriate template and customize it.

If you are looking for help using templates with Microsoft Works, read our article, "Express yourself with Microsoft Works 9 templates."

Where do I find a template?
Microsoft Word comes with several templates already installed. To find them, click the File tab, and then select New. All of the templates currently installed are listed under Available Templates.

If you don’t find the template you’re looking for there, you can download one from Microsoft Office 2010.com. Browse more than 40 template categories to find the perfect schedule, receipt, contract, worksheet, certificate, card, or other document. Word 2010 and Word 2007 make it easy to access this array of templates. You can preview all of the Office.com (called Microsoft Online in Word 2007) templates in the Available Templates window and download the one you want without leaving Word.

At Office.com, you can find templates for coloring and other activities for kids, plus catalogs, planners, meeting minute forms, labels—and almost anything else you can think of.

Check the available templates at Office.com often; new ones are being added all the time, like this graduation album design set.

Use the new Office 2010 graduation template to create an album as unique as your graduate.

After you’ve created or downloaded a template, it’s easy to access. Under Available Templates, select My Templates, and then select the template from the Personal Templates window.

Why spend your time reinventing the wheel? Use templates. Here are some fun and helpful ways to use Office Word templates to create personal, school, and work documents designed just for you, your family, and your community.

1. Get organized, and stay in communication
Some people like making lists and writing thank-you notes to teachers and others. Some people just don’t have the time. Office Online has Word templates for many of these everyday tasks. Browse the templates to see what you can find. Templates can help you simplify common tasks like these, stay organized, communicate more effectively, and keep track electronically—and neatly!—of all your necessary information. Here’s just a sampling of the list, schedule, form, and letter templates available:

Youth sports snack schedule
Youth sports emergency contact list
Student attendance record
Generic music staff
Electronic teacher grade book
Student database
College costs calculator
College comparison worksheet
Notification to school of upcoming absence
Letter to legislator urging action, to an official expressing concern, or to volunteers in thanks
And don’t forget templates to help you create a unique calendar for your family, team, workgroup, or business. Lunar, retro, photo, Christmas planner—there are many choices available.

2. Build good study habits, and help improve your reports and research papers
Sure, you can buy or write out your own flash cards. But you’ll be memorizing and studying faster if you use a template, and you might have a little more money in your packet. You can use basic vocabulary lists or create your own list of words associated with a specific book, topic, or language. With electronic notebook, research paper, and book report templates, you can make sure to keep track of all the information you gather, present it in the proper academic format, and make your final presentation appealing.

Elementary school
Multiplication table
Multiplication flash cards
Vocabulary flash cards
Zebra print border for 4-by-6-inch lined note cards
Middle and high school
Base 12 multiplication, Excel periodic table, and square root sheets
Electronic school notebook

You can use OneNote notebooks to collect notes, gather research content and citations, keep track of your project’s schedule, and organize all of your information, including URLs, photos, videos, and more.
Research paper in Modern Language Association (MLA) style
Report cover with divider pages
3. Get noticed when searching for jobs
Today, it’s especially important to make a good impression when you’re applying for a job. It’s also critical to impress colleagues and bosses with your qualifications, experience, and professionalism after you’ve landed that job. Microsoft Word offers many customizable templates for job seekers who want to get noticed—from résumés and business cards to correspondence and scheduling worksheets.

Customize your cover letter and résumé
The first thing a prospective employer or client sees is your cover letter and, of course, your résumé. These documents should both be professional, specific, and polished until they shine.

Cover letter. Using a template as a guide, you can create a professional letter that helps distinguish you from the competition and a résumé tailored to both the job you’re seeking and to your own personality. Word has templates for a wide variety of situations you may need to include in your letter—jobs you’ve seen in ads or those that were referred by a mutual acquaintance, an explanation for an employment gap, a reminder of having met at a college career fair—in addition to templates that coordinate with specific kinds of résumés (chronological, technical, or entry-level, for example).

Want to follow up with a prospective employer, thank someone for referring you, or thank an employer whose company you are leaving? There are templates for those letters, too.

Résumé. No matter what kind of application materials you need—a basic résumé, a résumé for a specific profession or situation, or an academic curriculum vitae—Word has a template you can use as a starting point. Just select the appropriate template and then customize it to best represent your qualifications and express your unique qualities. There are templates for recent high-school and college graduates, transfers within a company, medical assistants, and ESL teachers, just to name a few.

Using a job-specific template can help you best describe your strengths and experience.

Selecting an appropriate professional-looking résumé form and personalizing it with specific color, design, and other choices can help make your job application stand out in a crowd.

If you prefer to submit a digital portfolio, an Office PowerPoint template can get you started.

Track your job search
Applying for jobs is just the first step. After you’ve applied, you have to organize and keep track of your applications, follow-up correspondence, and interview schedules. To help you manage all of your job-related activities, use the Office Excel job search template. It can save you time, help you make sure you don’t forget anything essential, and guide you as you plan your next steps.

Use the job search log template to track your résumé submissions, employer responses, interview dates, and more.

4. Express your creativity, and show others you appreciate their uniqueness
Just because you’re using a computer application and a template to save time, get organized, and be professional doesn’t mean you can’t inject a little of your own unique personality into the documents you create. Using templates can actually make it easier for you to create documents that express your creativity and acknowledge the uniqueness of others. You might not be a painter, a poet, or an actor, but don’t let that keep you from being creative. With a template as your guide, it’s easy to express your individual style, no matter what kind of Word document you’re creating—a party invitation, a soccer game or household chore schedule, or even a gift certificate.

Show your style on business cards. Business cards are often the most visually interesting and creative part of a job search or sales package. Whether you’re a student who wants to paint houses for the summer, a freelance writer, or an experienced retail sales person, printing creative, personalized business cards to hand out to contacts and prospective employers is a great way to show off your personal style. From subtle and elegant to hip and colorful, Word has more than 150 business card templates you can use to quickly design and print a card that is uniquely you and that prospective employers won’t soon forget.

The painted business card and the photo business card templates are just two of the many ways you can use Word templates to communicate your unique personality.

Show others you appreciate them for who they are. Students and team members always appreciate personal attention. You can use a Word template to create an award certificate customized for each student or team member, with images and colors that reflect their unique personality and contributions. Watch a video that shows you how.

Show others you appreciate them with customized certificates.

The personal touch, whether on a gift certificate, a greeting card, a party invitation, or even newsletters and stationery, is always welcome. Find a Word template to help you express yourself.

Get to know Word templates! Far from boilerplate boring, they’re the first step in organizing, improving, and expressing yourself with your computer.

Think about how much you do—or could do—with your phone: make phone calls and send and receive email, IM, and text messages. You probably download TV shows, movies, and music to your phone. And of course, you take, send, and receive photos. It's truly amazing—anywhere you go, you're connected. So here's the question. If you already have everything on your phone, why sync it with your PC?

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Because synchronizing your phone with your PC is the best way to transfer information, settings, and files. You keep all your information up to date. And you have it at home and at work.

Keep appointments
We're all overbooked. If you've entered an appointment or meeting into your PC and haven't synced with your phone, you could miss the appointment. If you’re scheduling appointments away from home on your phone and your phone's not synced with the up-to-date schedule on your computer, you may miss the appointment and have to call the dentist, piano teacher, or doctor to reschedule. Often, you have to pay for those missed appointments. Plus, you go through the hassle of rescheduling.

The latest version of Windows Phone makes it even easier to keep track of appointments. The new Today screen that appears when you turn on your phone shows your appointments and any missed calls, unread messages, and your programs. The new Lock screen displays new messages and appointments without requiring you to enter a PIN when the phone is locked—all while providing access to mute, speakerphone, hold, and other functions during calls, so you don’t miss a thing. Call it appointment insurance.

Take work, projects, or homework with you
Need to finish your homework—a report on fifteenth-century Paraguayan dictators—or practice a Microsoft PowerPoint presentation? Now you can do this work on your phone while riding the bus or sitting in a coffee shop. Have to complete a report or speech or enter data into an Excel spreadsheet for a project you're working on? Catch up with your work on your phone while you’re waiting for your teenager to finish guitar lessons or while you're having the oil changed in your car. It's possible just by installing Microsoft Office Mobile 2010 on your Windows Phone. And because you get the familiar Microsoft Office look and feel and the programs that you’re used to, there's no learning curve.

If you're using a touch screen phone, you get additional features, such as word count and spell check. You can create charts in Microsoft Excel Mobile, plus you can create documents in Microsoft Word Mobile, and you can highlight sections of content that you would like to fix later or that you've downloaded and want to remember. You can use OneNote Mobile to take quick notes or to save web links and then sync your notes with your PC, so you always have up-to-date information.

The latest version of Microsoft Office Mobile is compatible with the Office 2010 and previous Microsoft Office and Office Mobile releases, so you can work with all your existing Microsoft Office documents. Plus, Office Mobile gives you even more options for working with documents from your phone. Now you can create even richer charts in Excel Mobile, use SmartArt and Themes in PowerPoint Mobile, and view the contents of zipped folders. And wouldn’t it be nice to have a choice about how you view those documents? If you use Windows Phone, you do. With Windows Phone, you can choose between Mobile view (enhanced for display on phones) or Full Desktop view when working on documents. Also, the improved clipboard on your Windows Phone makes copying and pasting to and from any applications on your phone simple and intuitive.

Office Mobile 2010 includes a new application that makes working with documents on your phone even easier—SharePoint Workspace Mobile 2010. This application makes sending your Microsoft Office documents from your phone via email or saving them directly to SharePoint Server simple. You can open SharePoint documents directly from your phone, edit them, and save them to the server. You can also sync them to your PC.

You can download a free Office Mobile upgrade for qualified phones. If Office Mobile is not pre-installed on your phone, you don't have to get a new phone. You can just purchase Office Mobile separately from Windows Marketplace for Mobile. Read this article to learn even more about Office Mobile 2010.

Save pictures
You take pictures with your phone, right? You take your phone everywhere, so when you don't have your camera, you just take pictures with your phone. You snap photos of your kids when they do something cute, which, let's face it, as parents, you think is pretty often. You're on a great mountain bike trail, and you take a picture to send to your friends. And what was once only available to private eyes and spies is now right on your phone. Espionage is at your fingertips. Sort of. Honest espionage. Like covertly snapping a shot of the cute guy you've been telling your friends about. Or taking a picture of the waterfront condo your parents want to buy. You can send these pictures right away, but you probably want to save many of them to your PC. One word: synchronize.

Protect your stuff against loss or theft
Here's a question for you. What's easier to misplace or even lose: your phone or your PC? Loss, theft, and malfunctions don't just happen to others. They happen. To everyone.

Although replacing a lost or stolen phone isn't exactly fun, it's a job you can take care of pretty easily. Replacing the email, contact information, pictures, music, and documents that you stored on that phone, however, can prove to be an impossible task if you haven’t synchronized your phone with your PC on a regular basis.

And remember this. You wouldn't dream of not backing up your PC. For your phone, synchronizing is your backup.

Want more peace of mind? Try the Microsoft My Phone service. It’s free. My Phone backs up the contents of your Windows Phone—contacts, calendars, photos, text messages, documents, and more—to the My Phone website for password-protected access and retrieval from any PC with an Internet connection. A bonus: After you’ve synced your phone’s contents to My Phone, you can search your text messages from the My Phone site. With My Phone, you can also easily send photos to social networking sites—from your phone—and even locate your phone if you lose it.

Sync and save—time, money, and your important information!

Reminds users that the most popular OS on the planet has about 1,000 days to live

Computerworld – Microsoft on Monday made its most aggressive move yet to convince customers to drop Windows XP and adopt Windows 7, telling them that there were only 1,000 days of support life left in the older operating system.

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Stephen Rose, IT community manager for the Windows commercial team, noted the 1,000 days remaining for Windows XP support in a post to a Microsoft blog.

“Windows XP had an amazing run and millions of PC users are grateful for it. But it’s time to move on,” Rose said, adding that the operating system exits security support in “less than 1,000 days.”

The 10-year-old XP actually has a little longer to live than that: Microsoft has promised to patch XP through April 8, 2014, 1,002 days from Monday.

“Bottom line, PCs running Windows XP will be vulnerable to security threats” after that date, said Rose. “Furthermore, many third-party software providers are not planning to extend support for their applications running on Windows XP, which translates to even more complexity, security risks, and ultimately, added management costs for your IT department.”

According to usage statistics and research firm surveys, Microsoft has its work cut out for it in moving users off XP.

Web metrics firm Net Applications now has Windows 7′s usage share at 27%, for example, but XP still powers 51% of the world’s personal computers. If the trends of each over the past three months continue, Windows 7 usage won’t surpass that of XP until the second quarter of 2012.

Businesses are even more reliant on Windows XP, said Forrester Research, when it recently estimated the aging operating system’s share at 60% of enterprise PCs.

Monday’s blog post wasn’t the first time Microsoft has portrayed XP as yesterday’s OS. Earlier this year, executives on the Internet Explorer team called XP the “lowest common denominator” as they explained why the OS wouldn’t run IE9 or any future browsers.

And the company has taken firm steps to kill off other products it considers obsolete. Since mid-2009, Microsoft has urged users to give up IE6, the browser that shipped shortly before XP. Four months ago, it upped the ante by launching a deathwatch website that highlights IE6′s dwindling usage share.

The push to abandon XP coincided with the opening of Microsoft’s Worldwide Partner Conference, the company’s annual reseller meeting. CEO Steve Ballmer kicked off WPC by celebrating another Windows 7 milestone: selling 400 million licenses for the OS.

Tami Reller, head of product marketing for the Windows group, cited that number to compare Windows 7′s uptake with XP’s in the same span of time.

“That is three times the pace of Windows XP,” Reller said.

Google claims ’365 reasons’ to use Gmail and Google Docs

Microsoft launch of Office 365 has Google feeling pressure to explain why businesses should use Gmail and Google Docs instead of Microsoft’s cloud-based Exchange, SharePoint, Lync and Office.

Google Apps is one of the top market forces pushing Microsoft into offering online-only versions of its major business productivity products, but Google hasn’t significantly cut into Microsoft’s office products market share.

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With Microsoft expected to make Office 365 generally available in an announcement Tuesday, Google Apps product manager Shan Sinha penned a blog post titled “365 reasons to consider Google Apps.”

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Sinha was the founder and CEO of DocVerse, whose technology was acquired by Google and replaced with Cloud Connect for Microsoft Office, which brings Google’s online collaboration features to standard versions of the Microsoft product.

Coincidentally, Sinha also previously worked for Microsoft in SQL Server and SharePoint product strategy from 2004 to 2007. While Sinha wasn’t able to list a full 365 reasons to consider Google Apps, he used his blog post to stress Google’s completely browser-based approach to productivity software, which he believes is more conducive to collaboration.

While Office 365 lets customers host Exchange, SharePoint and Lync servers in Microsoft data centers, the browser-based versions of Word, Excel and PowerPoint don’t have all the capabilities of the on-premises version of Office.

“Office 365 is for individuals. Apps is for teams,” Sinha writes. “Most of us no longer spend our days working on our own. We work with others: creating, collaborating, sharing. With Apps you can work with multiple people in the same document. … You can see people type in real time, and share a file in just two clicks. Discussions bring people into your documents for rich conversations. You don’t need to buy additional licenses to work with others, or hope people outside your company have upgraded to the same software. If you have a Google account, you can collaborate.”

Sinha also published a chart showing a list of features Google offers that are either missing from Office 365 or require pricier plans.

While Google Apps costs $5 per user per month (or $50 per year), Office 365 starts at $2 per user per month for just basic email, moves up to $6 for a small business package and up to $27 per user per month for an enterprise option that includes all the online offerings plus the non-cloud Office Professional Plus.

Some of the Google features that aren’t included in any version of Office 365, Sinha writes, are “data export capabilities to prevent lock-in” and multi-user editing of documents and spreadsheets for mobile users.

While Google offers email archiving for an extra $1 per user each month, Microsoft customers have to pay at least $24 per user per month for a plan that includes that feature, he writes. Sinha acknowledges that some features in Office 365 aren’t available from Google, including unlimited email storage and hosted voicemail, and an on-premises PBX voice system.